Smisty is free for Windows
Smisty is the free Windows program for splitting payslip PDFs by employee: it takes the single file produced by the payroll software (payslips, Certificazione Unica tax forms, timesheets) and separates it into one PDF per person, reading the Italian tax code (codice fiscale) or the employee number on every page. It is designed for Italian companies, firms and payroll offices; it is not a generic program that splits PDFs at fixed page counts. It was built by AraLith, a software house in the province of Rome, active since 2007.
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Smisty in four points
Sorting a payslip PDF by hand is a risk because every page has to be separated, renamed and matched to the right employee, and a single mistake is enough to hand a payslip to the wrong person. The payroll software, or the payroll consultant, delivers one PDF with all the month's payslips: whoever works in the payroll office opens it, selects the pages, saves one file at a time and hopes not to get a recipient wrong.
With ten employees it is a nuisance, with a hundred it is a morning a month, and the real cost is not the time: it is a payslip sent to a colleague. Smisty removes the manual work and reduces the risk: an uncertain page is never assigned at random, you decide it.
The typical situation in a payroll office
A single file from the payroll software, one payslip per page or across two pages, the employer's tax code on every sheet, a summary report at the end. To be split by employee, renamed and filed, every month, before handing it out.
Smisty reads, on every page of the PDF, the areas you have marked: tax code or employee number, name and date. A tax code must pass the check-character test: a misread code is discarded, never «fixed».
On the first payslip you drag the mouse around where the tax code (or employee number), the name and the date are: the same positions apply to every page and you save them as a company for the following months.
Each employee's pages, even across several pages or in different parts of the file, are merged in their original order into a PDF named after the person printed on the payslip (e.g. ROSSI_MARIO.pdf). Payslips, multi-page Certificazione Unica forms, timesheets: the rule is the same.
A page with no tax code or employee number in the area, or a scan the OCR cannot read? It is never assigned by trial and error: you see it in the preview with its thumbnail, open it full screen and choose the person yourself, or leave it in the da_verificare (to review) folder.
Payslips never leave your PC: no upload, no cloud service, no artificial intelligence; the OCR also works locally. Source files are only read; the output goes into a dated subfolder that you can delete and redo.
When the job is done you find a CSV report with people, pages and generated files, and a ZIP of everything if you want one. Installer for 64-bit Windows 10 and 11, with no administrator rights needed, or a portable zip. Interface in Italian and English.
Tax code and reading areas
Smisty assigns a page to a person only when it finds a valid tax code in the reading area or, if the payslip prints only that, the employee number: it doesn't compare names and it doesn't guess.
You draw the areas on the first payslip, around the value alone: that is how the employer's or consultant's code, printed elsewhere on the same page, stays out of the reading.
Every tax code must pass the check-character test; if the area contains neither a valid code nor an employee number, or the page is an unreadable scan, the page goes among those «to review» and you decide it from the preview, with the thumbnail and the full-screen viewer.
If the tax code is on both, the pages are merged automatically. If it is only on the first, the option «pages without a code belong to the previous person» assigns them and highlights them in the preview.
Consecutive pages of the same person form a single PDF; the withholding agent's code, outside the reading area, is not taken into account.
Smisty reads only the area you drew: the code of the employer, consultant or firm printed elsewhere on the page is ignored.
Tax code and employee number sit in the same area: if there is a valid tax code it takes precedence, otherwise the employee number applies.
With OCR, on by default in every version including the free one, Smisty reads the areas on pages without text, on your computer. A misread code fails the check and the page stays to be reviewed.
The areas are drawn on your payslip layout and saved as a company. Two different layouts, for example from two payroll programs, are processed separately, as two companies.
Step 1
Drag the PDF into the window just as it comes out of the payroll software and check the output folder (by default, the PDF's folder). If you have already saved a company, choose it from the menu: its areas apply straight away and you skip the next step.
Step 2
On the first payslip you drag the mouse around the tax code or employee number, the first and last name and, if you like, the date. On the right you immediately see what is being read; the same positions apply to every page. For payslips across several pages there is the option «pages without a code belong to the previous person», and for scans there is OCR.
Step 3
Smisty reads the areas on every page in a few seconds. The table shows, for each person, name, code, period, the pages found and the name of the file that will be created. Pages to review have a thumbnail, the reason and a menu to assign them by hand; one click opens the page full screen.
Step 4
Only after your confirmation does Smisty write, into a dated subfolder, one PDF per person (e.g. ROSSI_MARIO.pdf), the da_verificare (to review) folder with the unassigned pages, the CSV report and, if requested, the ZIP. The originals are never touched.
Splitting payslip PDFs by employee with Smisty takes four steps: you load the PDF, draw the reading areas on the first payslip, check the preview and assign the uncertain pages by hand, then generate the files. It works for monthly payslips as well as for employees' Certificazione Unica PDFs: one PDF per person with the right name, doubtful pages in a separate folder, originals untouched.
Who made it
Smisty was born at AraLith, a software house in the province of Rome active since 2007, as the second tool in the desktop family after ReBrandy for editing multiple Word files at once. The problem is that of anyone who receives a single PDF with all the payslips from their consultant every month and has to give one to each employee: splitting it by hand takes time, and one mistake sends a payslip to the wrong person.
That is why Smisty never guesses: a page goes to a person only if the reading area contains a valid tax code or their employee number, and you decide everything else in the preview. We apply the same method to our clients' projects: when a process relies on manual steps, we build the software around the real process. If you need a feature Smisty doesn't have, you can ask AraLith for custom development.
AraLith develops and maintains its own platforms, including AraLith COS and OreFattura, as well as custom software for businesses across Italy.
Smisty works locally and its engine has no network components: no file uploaded, no account, no error reports sent outside. The only data we ask for is your email, to send you the link.
Unlimited payslips and PDFs, even a whole folder, as many companies as you want, customisable file names and a processing log: Smisty Pro costs €75 per year, with the license sent by email after payment.
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With Smisty you load the PDF, draw on the first payslip the areas for the tax code or employee number, the name and the date, check the preview and confirm: you get one PDF per person, already renamed after them. Pages the program is not sure about go into a da_verificare (to review) folder, never to a random employee.
The free version of Smisty has no cost, expiry, subscription, account or watermark on the generated PDFs, and works for up to 15 payslips and 1 PDF per run. We only ask for an email address to send the download link to, with your consent, and you can ask for it to be deleted at any time. To remove the limits there is Smisty Pro at €75 per year.
A PC with 64-bit Windows 10 or 11: the installer installs into your user folder with no administrator rights and includes everything needed. On first launch Windows SmartScreen may show «Windows protected your PC»: choose «More info» and then «Run anyway».
The reading areas are the positions you mark with the mouse on the first payslip: tax code or employee number, first and last name and, if you like, the date. Smisty reads those positions on every page, so there is no need to prepare a list of employees, and the employer's or consultant's code printed elsewhere stays out. By saving the areas as a company, you skip this step the following month.
Smisty works with any payroll software that always prints the employee's tax code or employee number in the same position on the payslip: the areas drawn on the first page apply to all the others. If your payroll system prints the code only on the first page of each payslip, there is a dedicated option for the following pages; two different payslip layouts are processed separately.
If the tax code appears on both, Smisty merges the two pages into the same PDF. If it appears only on the first, the option «pages without a code belong to the previous person», on by default, comes into play: the second page follows the first and stays highlighted in the preview, so you can check it.
No: payslips are processed only on your computer and are never sent to AraLith or to third parties. The program's engine has no network components: no upload, no cloud service, no artificial intelligence, no error reports sent outside; the OCR also works locally. The original files are only read.
Smisty also works with scanned PDFs: OCR is included in every version, including the free one, and is on by default. On pages without text it reads only the reading areas, on your computer. Skewed, blurred or low-resolution scans may not yield a valid code: in that case the page stays among those to review and you assign it by hand from the preview.
Yes: the rule is the same for any document with the employee's tax code or employee number always in the same position. Consecutive pages of the same person form a single PDF; if a person appears in different parts of the file, the pages are merged in their original order and the preview flags it.
Smisty does not send emails, in any version: it prepares one PDF per person, already renamed after them, to attach to the message with your email program. When processing is done you also find the CSV report with people, pages and generated files and, if you ask for it, a ZIP with all the files.
Smisty is designed for Italian companies, firms and payroll offices: it recognises the Italian tax code, with its check character, and month names in Italian and English. With identifiers from other countries the only option is the employee number, if the payslip prints it.
The free version of Smisty processes up to 15 payslips and 1 PDF at a time, saves 1 company and gives files the fixed name of the person; it has no input folder and no processing log. OCR for scanned PDFs is included. When you exceed a limit the app tells you and the work done is kept. To remove the limits, upgrade to Smisty Pro, €75 per year: unlimited payslips, PDFs and companies, customisable file names and a log.
Leave your email in the form at the top of the page: you will receive the link to download Smisty, free for Windows. When you need more payslips, more PDFs or more companies, upgrade to Smisty Pro: €75 per year, with the license sent by email right after payment.
Content created with the support of artificial intelligence.
